Monday, March 24, 2014

OTSC Meeting Agenda & Minutes 2-10-14

OTSC Meeting Agenda 2-10-14
Welcome
Internal Business:
1. Meeting dates and locations for this semester:
  • Monday, February 10th at 4:00 pm – 5:30 pm in CHP 112
  • Monday, March 24th at 4:00 pm – 5:30 pm in CHP 112
  • Monday, April 14th at 4:00 pm – 5:30 pm in CHP 112
2. Recent Events Debrief:
  • AOTA Voting Booth
3. OTSC Goals for Semester
  • Critical to success this semester = forming sub-committees
  • Take initiative to form small planning groups to meet more frequently throughout the semester
4. Continue to update “Council Duties by Position”
  • Reminder: Update your  “Council Duties by Position” Google Doc all throughout the year. Things you might want to include are:
  • Important dates/deadlines
  • Events related to your position
  • Names/phone numbers/email addresses of important contacts
External Business:
  • Alex Alger spoke about the Women’s Health Symposium. This year’s WHS felt very well-aligned with our philosophy as OTs. The planning committee for the event would love for more OTs to participate in the planning process for this event. They are beginning the planning process for next year. There was one faculty presenter at WHS this year. Next steps:
    1. Faculty Liaisons will bring this event up to the faculty to focus on presenting at the symposium next year.
    2. Alex will also be in touch with next year’s two coordinators about how OT students can help with planning for next year. She will then inform us and first-year students about those needs.
Council Items:
1) AOTA (Colin & Phillip):
Discussion
  • Boardroom-2-Classroom
  • Student Centennial Commitment (SCC): Phil spoke about the pledge to stay involved with AOTA after graduation. He is planning to get more first-year students involved in this.
    • OTSC Gmail account will send out an email to the list serves. Jordi will approve the email.
    • Make an announcement.
    • Post on Facebook.
  • Vote in AOTA Elections! Please sign up to help staff our voting booth: https://docs.google.com/document/d/1_tWdeysKAg9q6DwF9-xLyKk-5-XXd_ol3E2wZbhh1pw/
    • Tomorrow, February 11th is the last day of elections.
Important Events:
  • The OT Month Committee met last Monday to discussion possibilities for April: "Be Well" Wellness Fair, Interdisciplinary Mixer/Philanthropy, Social Media, Fundraising, and Relay for Life
    • The meeting last week was very successful. Great contributions and collaboration from Kim Kelton. Colin emphasized that there are many wonderful events coming.
    • In our effort to promote OT Month, Kim emphasized that we, as student leaders, play a crucial role in promoting the event.
  • Annual Conference & Expo: April 3 through April 6 in Baltimore, MD.
    • The scholarship application


2) Faculty Liaison (Kristy & Jen S.):
Update
  • No faculty meeting has occurred since the last OTSC meeting.
3) Fundraising (Lori & Kristina):
Discussion
  • We have decided to purchase extra shirts & tote bags for OT Month- discuss quantity
  • The deadline to order shirts in March 4th.
  • See’s Candies Fundraiser: We will participate in a new fundraising campaign. There is a $700 minimum for this program. The candy is discounted, we make a profit, and there is free shipping. More details will come out in a few weeks.
  • Clipboards Fundraiser: Kristina asked the committee to vote on regular clipboard versus one with a compartment box. The compartment clipboards will be no more than $20 each. The information will be the same as in the past. They make great gifts.


4) GSG Senator (Cindy & Casey):
Update
  • GSG Senate meeting tonight (2/10)
  • Intercampus transportation on the weekends
***This is a trial month, program will only continue if it is being used, so spread the word!!!
5) Historian (Leila & Amanda):
Discussion
  • Slideshow for the End-of-Year Party: Amanda let the committee know that we are starting to plan the slide show for the end of the year. We would like to discuss various ways of sharing photos so we can begin the process.


6) International Affairs (Monica):
Update
  • The date for the International Forum is set for Saturday, April 12, 2014.
7) OTAC (Alyssa & Carlos):
Discussion
  • Dinner at CPK weekend of Abilities Expo, tentatively set for Sunday, March 2
    • The money from this fundraiser will go for the OTAC PAC or the OTAC Float.
    • Once the event is set, Carlos will email an OTAC representative to contact all of the practitioners to include them in the event.
  • The OTAC Flash Needs You! The OTAC Flash is an intercollegiate, student-run newsletter that highlights OTAC and its events, projects, and involvement opportunities. Being involved in the production of the Flash is a great opportunity to get to know students from OT and OTA programs across California, and we need your help to create it! Any students are welcome to join. Feel free to email Carlos at carloscr@usc.edu.  
8) Philanthropy (Jonathan & Megan):
Discussion
  • Be Well HSC: This event sounds like a great opportunity for Professional Development and any others interested in advocacy - especially those who love Lifestyle Redesign!  How could we support Kristy’s efforts and this event? This will be discussed more at the OT Month meeting this evening.
Update:


9) Professional Development (Karen & Stacy):
Update
  • We are in the process of planning student/faculty events for this semester
  • Student/faculty hike on April 19 with Dr. Roll and Dr. Leland-- we will send out an email for students to sign up later in the semester
10) PTE Representative (Jen S):
Update
  • PTE Valentine's Day bake sale to raise money for the St. Catherine's challenge
  • Gary Karp speaking at USC Thursday, Feb. 20th at 4:30


11) Secretary (Leah & Laura)
Update
  • As Jen, Yasi & Kayla mentioned in their email: If you have an update, please write exactly what your update is with important details. That way it can be included in the minutes. Thank you!
12) Social Chair (Kristin & Clarissa):
Discussion
  • Ideas for end of the year party name and/or theme. The brainstorming was quite productive. Email Clarissa with more ideas.
Update
  • 1) End of the Year Party
    • Saturday, May 10 is the date for the event
    • The event will be at the Westin Bonaventure, which has an indoor and outdoor area.
  • 2) Interdisciplinary Bowling Night planned by the pharmacy school
  • 3) Cabin Trip
    • February 28 - March 2 in Big Bear
13) Treasurer (Molly & Mazelle):
Update
  • We updated the budget to reflect the different events we will be having. We will contact you about budgets if they have been changed, and please email Mazelle or Molly if you have an event that you want funding for as soon as you know about it.
14) PhD Representative (Kristine)
Discussion
  • Kristine, the PhD representative shared that she is available to talk with first-year and second-year students more about the experience of applying for and pursuing a PhD here at USC. She emphasized that all of the PhD students have different areas of study, and she is happy to match students with someone who may know more about their interests. Feel free to contact Kristine at kcaranda@usc.edu.  
How does funding work?
  • It takes approximately 4-5 weeks to obtain funding for events, so please submit the requests EARLY
  • The Treasurer submits the proper forms to obtain the funding from GSG, other members do NOT do this, so please communicate with the treasurers to get your funding from any source
  • If you need help finding a vendor (restaurant, office supply store, party store, etc.) for the items you need for the event, here is a list of commonly used, approved vendors by USC:
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