Monday, March 28, 2016

OTSC Meeting Agenda and Minutes 3/21/16

OTSC Executive Board 2015-’16
Spring Meeting #3
21 March 2016 / 4:00 - 5:30 PM / CHP 112

WELCOME

Counterpart Check-In

GENERAL UPDATES

Internal Business

  1. Spring semester meetings will be on Mondays from 4:00-5:30pm in CHP 112.  Please inform your Co-Chairs if you will not be in attendance. Meeting dates are as follows:
    • April 11th
  2. Upcoming Events:
    • Mar. 29- student forum for second finalist for Associate Dean & Chair, 4:30-5:30, CHP 112
    • April - OT Month
    • Apr. 2 - OT Extravaganza @ Center for Occupation and Lifestyle Redesign
    • April 4- OT Kick Off event in the quad
    • Apr. 4 - Guest lecture: Paul Fontana, OTR/L, FAOTA (topic: work hardening, ergonomics, workplace assessments, private practice)
    • Apr. 15-17 - OT Big Bear Cabin Trip
    • Apr. 18 - International Forum - 4:30-8 pm, G37
    • Apr. 21 - Film Screening and Q&A Session (“My Dog is My Home” - film about the human/animal bond for people who are homeless)
    • Apr. 22 - OTD Presentations, 1:30-3pm, April 15
    • Friday, May 6 -  End of the Year Party
  3. Recent Event Debrief:
    • Get to know your professors lunch
    • OTAC Spring Symposium
  4. Internal business:
    • Agenda - if nothing to add, just delete your section please
    • International Forum date is secured
    • Dana will be making a newsletter for April. Contact her if you would like her to add anything.  
    • March 26 - Health Fair - do we have OT supplies/merchandise from former events?
      • Proposal - budget for posterboard - $15--Approved
    • Rose Float Fundraiser: postponed deadline - raise money by Jan 2017!
COUNCIL ITEMS BY POSITION
  1. Faculty Liaison (Doug & Auston)
DISCUSSION:
  • Faculty wants to ensure there is enough food for the end of the year party
    • Remind people to have dinner before--just appetizers will be served
UPDATES:
  • Brown Bag Lunch featuring our Adult Rehab Faculty went well
  1. Fundraising (Amy & Carolin)
DISCUSSION:
  • We would like to purchase more USC merchandise for OT Month
    • Number to order: 96 bottles
    • Proposed cost/bottle: $10-15
    • Budget needed:
  1. Historian (Heather & Evelyn)
DISCUSSION:
  • If you need any promotion or coverage for upcoming events, feel free to ask us to publicize on social media!
  • A meet the USC OT students blurb on instagram or facebook, promoting what OT means to students of USC to promote OT month
UPDATES:
  • Will be working on the End of the Year slideshow soon! Send in any pictures you would like to be featured.
  • We may be needing to borrow a projector/screen if DJ cannot supply
  1. International Relations (Sarah & Ken)
DISCUSSION:
  • Proposed budget: $225--APPROVED
  • Call for 2nd year international externship students who would like to speak about their experiences abroad!
  • Would like to provide leftover merchandise to 8 MA1 students and externship students who speak
  • Proposed international art day on 4/11 after class at 4pm and provide cookies as an incentive
    • Proposed budget: $20 approved
UPDATES:
  • Please help spread the word about the Art Day and International Forum among your classmates and peers.
  1. ASD Representative (Ann & Kelsey)
DISCUSSION:
  • AOTA Annual Conference in Chicago April 7-10
  1. OTAC Representative (Jodie & Erwin)
DISCUSSION:
  • OTAC Spring Symposium recap!
UPDATES:
  • OTAC Legislative Reception on April 28th at PTN in Torrance. 6-8 pm. $25 for students
  1. Philanthropy (May & Jamie)
DISCUSSION:
  • ideas/questions?
UPDATES:
  • **Please see tentative OT month calendar--will be provided during meeting**
    • Will include all OTSC events for the month
      • Also shared to OTSC acct for editing-please add your events as they are confirmed
    • Professional development week-1st week April 4-6
    • Planning spirit week and OT Month Series for social media accounts
    • Bake sale to raise money for Swim with Mike
    • USC Kicks for Kids event on USC main campus
  • OT spirit week as a future event idea

  1. Professional Development (Rachel & Allison)
DISCUSSION:
  • During professional development week, perhaps having speakers for AOTA present their posters during lunch as practice and for people who cannot attend to see
UPDATES:
  • Work Hardening. Ergo Guest Speaker April 4 (4 pm-7 pm with dinner)
    • Provide a thank you gift--OT gift basket?
  • Guest Speaker- April 18 School Based OT
  • Faculty Panel--Life after USC: April 12 or 13
  1. Social Chair (Jen & Benz)
DISCUSSION:
  • Confirm End of the Year Party ticket sellers (please stay afterward for the committee meeting!)
  • Details for End of the Year Party?
    • Time: 7-12:30am
    • Guests are allowed
    • Parking: Valet $10-12
    • Open bar for two hours and then cash bar afterwards
    • Appetizers, DJ and photobooth
UPDATES:
  • Ticket sales begin next week on Monday, 3/28!
    • Check or cash accepted (make checks payable to USC OT)
  • Committee meeting after, thanks!
    • Proposed open bar hours: 8-10pm
  1. Treasurer (Belle & Shannon)
UPDATES:

15-16 Current Budget:

$ 8656.47 out of 9,569.41
Amount spent: $912.94

2014-15 Budget at this time:

$ 7,423.67 out of $ 7,973.00
Amount spent: $503.67
Budgets approved
  • USC merchandise (96 water bottles): $300
  • Poster board for Health Fair: $15
  • International event: $225
  • International art day snacks: $20
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