OTSC Agenda and Minutes 11-5-12

OTSC Meeting Agenda 11-05-12

Greetings and Salutation

External Business:
I) Annual Class Gift- Amber Pollard

• Couldn’t make it so we will hear from her next meeting

II) Event announcements to Kim Kelton for the Department Homepage

• Please send your announcements from the OTSC email account

Internal Business:
I) Next date and location for meeting:

• Monday 12/3 at 5-6:30pm (Room 112)
• Last meeting this semester!

II) Update on “Council Duties by Position” Google Doc

• Almost everyone has filled in their position on the google doc!
• Please complete if have not already.

Council Items:
1) AOTA (Sean & Colin):
   X    Discussion

• Student Centennial Commitment Challenge & ASD Steering Committee Elections
• ASD Steering committee- Sean, Bill, Colin came up with campaigning guidelines
• Please direct questions to Sean or Colin
• All candidates can send information to spreadsheet, and Sean and Colin will compile information and send out one email on the list-serve
• Working to establish a system to get information from students at other schools (fliers, information, etc.)
• Student Centennial Commitment-
• Log on to AOTA.org/scc to sign up!
• Pledging that you will remain a member of AOTA until 2017- the 100th year of AOTA- will increase membership and ultimately increase our representation in congress
• Top 3 schools get recognition from AOTA, and the grand prize is an iPad
• Talk to Sean or Colin with questions

2) BS-MA Representative/Ambassador (Alisa):

__X_ Update only. Reminder to those graduating to take yearbook pictures. Sign up at laurenstudios.com

3) Faculty Liaison (Jane & Jen S.):
_X__ Update only

• Attended a faculty meeting on Friday 11/2
• Informed faculty that Professional Development team will start “Faculty Dinners” soon

4) Fundraising Chairs (Kristina):
__X_ Discussion

• Homecoming CE events (Nov. 9th):  Location: (HSC Campus)
• Associate Dean’s Reception from 12-1pm (broad lawn)- we will be selling t-shirts at this time so please email Kristina if you would like to help out
• Following the last CE Event: 5pm (CHP 113)- we will be selling tshirts from 5-6pm as well!
• May sell clipboards at the event

• Discuss fundraising ideas for the future
• Finals care package- send out information and fliers to families/friends/etc. for a $25 donation amount to send to a student during finals week
• Packages would potentially include t-shirts, pencils, etc
• First, Second, OTD students
• Lots of interest was expressed but was not decided whether or not to pursue this option.
• Calendar- different months are for awareness of specific disabilities, and do community outreach to spread awareness and include pictures about the disability related to that particular month
• Talent show-discussed participating in Keck-tacular
• discussed possibly selling USC OT apparel at a booth  or hold a raffle

5) GSG Senator (Max & Casey):
___X_ Update only

• GSG Senate meeting - October 29th (Max attended)
• The following constitutional and bylaws changes were passed:
• The Social Committee and Community Service and Special Events Committees were formally separated into separate committees
• The LGBTQ and Ally Concerns Director, Gender Equity Director and Students of Color Director positions were combined and elevated into a new Executive Board position: The Director of Diversity and Equity
• A new removal process for Executive Board members was adopted, which enables removal via a review committee (comprised of Executive Board members and senators) instead of via a senate vote.
• A Senate allocation process was passed that formalizes the allocation currently adopted this year.

6) Historian (Steve & Amanda):
_X___ Update only

• Considering starting a Flickr page or using another photo sharing website to ease the photo sharing process for the end-of-the-year slideshow. It will either be a public account that anyone can add photos to or a private one with a password. Looking further into our options and will update at the next meeting.

7) MA-I Representative (Toshi):
__X__ Discussion

• Writing advisors: some of us are experiencing writing difficulties, e.g., how to write clear statement, paper, and even E-mails (mostly grammar and spell check)
• Remember to be clear and professional in your writing when sending out emails
• Discussed the possibility of speaking with GSG to organize something with the writing center to come to HSC

8) OTAC Representative (Tara & Alyssa):
_X_ Update only

• Check out the OTAC episode of the new podcast

9) OTD Representative (Bill):
 x      Discussion

• Have attended 18/24 sessions for OT24Vx- A few hundred OT and OT students from countries such as UK, Australia, New Zealand, Hong Kong, Ireland, Austria, Holland, and South Africa participated during the live portion of this conference.  2 attendees have attended all 24 sessions.  Ginny Stoffel (AOTA president elect) presented at the conference in the second to last session of this event.  Recordings will be posted on a later date, where it will be posted in form of another update on the agenda.  (Update 11/4- There will be a spring series of this virtual conference, more details when it is announced.)
• OTalk2US was launched on 11/4.  This will be a once a month chat on the first Sunday of each month at 4 pm EXCEPT April (where it will be once a week in honor of OT month).  I have subscribed to updates about this blog on OTSC’s behalf, as OTSC will receive emails with updates once a week.  I have also subscribed to the blog about Otalk/Occhat on OTSC’s behalf.  Next month’s topic for OTalk2US will be on sensory strategies for the holidays.  (Updates after this school year will be made by professional development chairs or anyone who desires to pick up this responsibility.)
• OT Talk podcast by our department has launched on 10/30, which is great.  But, a concern is that because the name is super similar to Twitter groups out there that are OT-related.  So, some members of the OT community are suggesting the department to rename the podcast. (only discussion item of the list)
• OT Trojan Talk- make into 15 minute segments to make it more manageable to listen to
• OT Go To podcast- this is a podcast started by an OT student in University of Utah.  You can be a potential guest on this podcast by emailing Michelle Taggart
• Play4OT and DJ4OT groups are created after the conclusion of the OT 24 hour virtual exchange.  Description will be updated on the 4OT groups Google Doc when they become available.  (Updates after this school year for the 4OT group document will be made by professional development chairs or anyone who desires to pick up this responsibility.)
• Rough draft is in the works on a GoogleDoc on helping students to be globally connected.

10) OT House Liaison (Jen W.):
  X    Update only

• A joint OT Division/OT House "fun run" will be on December 8th 
• Santa Monica/Venice Christmas Run
• More details to come!

11) Philanthropy (Paula & Megan):
__X__ Update only

• Thanks to the urging of Bill, OTSC led Global Day of Service activities
• Interdisciplinary Health Fair is this Saturday Nov 10: Diabetes Management.  
• We need volunteers so come and help out!
• Location: Alhambra YMCA
• Set-up/AM shift—8:30AM-11AM PM/clean-up shift—11AM-1:30PM

12) Professional Development (aka PDC) (Erin & Stacey):
___x_ Discussion

• Have a meeting with Kim on Weds, re: advocating for OT!
• Yes we can do outreach and align ourselves with USC- assist the ambassadors

13) Social Chair (Megan & Clarissa):
__X__ Discussion

• 11/16 Karaoke night :)... look out for email
• Mon 11/19 or Mon 11/26 for Ugly Holiday Sweater Party or Gingerbread making party.
• Not decided on the date or cost per team making thegingerbread house
• • • Party at the Center- free to attend, to celebrate the end of the semester and finals- see notes in treasurer section
• Color Run on February 2, 2012 at Dodger’s Stadium; early registration is $35 before December 1, 2012 if you join a team; I have a $5 coupon that expires November 10, 2012. 
• • If you join the team you get $5 off of registration. 
• • Make team by Monday, November 5th
• • Team Name- decided on USC OT; or Great SCOT (Great ‘SC OT’s)

18) Treasurer (Susan & Mazelle):
  X      Discussion

• Annual budget
• MUST use 25% of our umbrella funds of this Fall semester during the  first semester to qualify for funding for Spring.
• We need to decide on what to spend this week in order to submit the proper paperwork and get funds distributed. Must spend about $700-
• OT awareness- a banner or flag to use the money- spread awareness to HSC and UPC students
• OTs Care (‘OT S CARE’):OT promotion by care packages- like the finals week packages- to promote balance and a healthy lifestyle during finals
• at HSC campus
• ex. the first 100 people to stop by our booth get a care package

Ideas.  

• Must request funds by November 13th for an event on Dec 7th
• Holiday party at the Center with no charge
• Date: possibly Friday December 7th for  holiday party at the Center (no charge for students)
• this will cause end of the year banquet tickets to be about $38 instead of $35
• If you need funding for an event this year, please submit a funds request form as soon as possible so we can budget accordingly.  The form is at: https://docs.google.com/spreadsheet/viewform?formkey=dElvbk41dTA0Wm5hNTEzRjRzZmVJOEE6MQ&theme=0AX42CRMsmRFbUy05YjI3NzU3Yi1hODVmLTQ5NDUtOTA2Yi1mZDY0Nzc0ZWU1NTE&ifq

• Reminder!- OT/PT forum next Monday November 12- diads with 3 speakers
• pediatrics, pain management, orthopaedic rehabilitation