Saturday, October 26, 2013

OTSC Meeting Agenda & Minutes 10-21-13


OTSC Meeting Agenda & Minutes 
Monday, October 21, 2013

Greetings and Salutation

Internal Business:
1. Meeting dates and locations for the semester:
  • Monday, November 4 at 5:00 p.m.- 6:30 p.m. in CHP 109
  • Monday, November 25 at 5:00 p.m.- 6:30 p.m. in CHP 109
2. Accessing OTSC blog
3. Need to send an email to the entire OTSC board?
  • From otsc.usc@gmail account, you can email “Executive Council” group and it will reach everybody on the board.
4. Council Duties by Position
  • Update the Google Doc for your position before the next meeting on November 4. Someone who has no idea what your position does will be able to read the Google Doc and understand what to do. We will read through these at the next meeting to be sure that people in each position understand what to do.
5. Recent Event Debrief
  • AOTA & OTAC Lunch on Monday, September 30 - Colin shared that the Division gave money for this event, and the entire meeting went really well. There were more than 50 people in attendance, and it was standing room only! The speaker, Louie, was excellent. Colin, Phil, and Carlos spoke during the meeting. People were excited to earn about the specific bills that the AOTA and OTAC are working on as well as how to get involved. Thank you to Alyssa for contacting Louie from Region 2, who is motivated to get students involved in supporting the profession in a real way. For next time, we will book a larger room to accommodate everyone.
  • AOTA Hill Day on Monday, September 30 - Alyssa described Hill Day as a “whirlwind” and “eye-opening.” She felt motivated by seeing how much our profession’s progress is in our hands. The political tone on the hill (right before the government shutdown) showed her we need to be louder than all of the other noise going on. That’s challenging! Individual professions must work hard to carve out a place in the new healthcare system that is evolving. There is a lot to be done, and there are more and more people getting involved. Last year 500 people came to Hill Day, and this year more than 750 people came. The expectation is that our generation of OTs will be more involved than ever. She is planning to create a podcast to talk about the experience. She will send the link when it is produced.
  • Historians created an OTSC Instagram - Leila reported that she is documenting events that are happening now. She is recruiting people from other cohorts to get involved in documenting what is going on. Send Leila photos to add to the account at otsc.usc@gmail.com.
  • OTSC T-Shirt Designs - Kristina spoke about progress being made on t-shirts and tote bags. Designs were due on October 18, and 10 designs were submitted. We will vote on a winning design!

External Business:
  • Boardroom to Classroom: Survey Results & Planning - Yasi spoke about the survey results she compiled from the recent survey she sent to the students. 75 students responded to the survey, which she considered a strong turnout with room for growth. 55 of the respondents indicated that they would be interested in participating in this project. The most popular topic of interest on the survey was “current factors impacting OT.” It received more than 75% of the votes.
    • Kristy shared that the faculty are interested in participating in Boardroom to Classroom, and they felt it was great that we were participating in this.
    • Alyssa asked if the session will be recorded for those who cannot attend.

Council Items:
1) AOTA (Colin & Phillip):
Discussion
  • Any new ideas for what we can do for Occupational Therapy Month in April?
    • Relay for Life
    • Habitat for Humanity - Alyssa explained that a group is ready to make modifications to a veteran’s home as part of this project. She is also looking for a veteran that is willing to let their house to be worked on by H4H.
  • Important Events/Dates to Remember:

2) BS Representative/Ambassador Representative (Kayla & Liz):
Update
  • Kayla e-mailed the 1st year BS to MA students to introduce herself as the BS to MA Representative for this year.

3) Faculty Liaison (Kristy & Jen S.):
Update
  • We are putting a suggestion box in the student mailroom so that everyone can share feedback (positive or negative) with the faculty.
  • The faculty was very interested in the “Boardroom to Classroom” idea and would like us to report back about the results of the survey.
  • Jen shared the new birdhouse suggestion box to place in the mailroom. She will contact Dr. Gray about getting this approved.  

4) Fundraising (Lori & Kristina):
Update
  • Possible bake sale on Pappas Quad from 12-1pm Wednesday, October 30th and Thursday, October 31st. -- Waiting on approval.
  • The only person who submitted a t-shirt/tote bag design is Jen Waters.  We will use Jen’s design for our new t-shirts.

5) GSG Senator (Cindy & Casey):
Update
  • Next GSG Senate meeting is tonight! HSC, 6 - 8pm.
  • HSC Concerns Committee:
    • Recycling on HSC: will be implementing separate bins for paper
    • Knott’s Scary Farm - Sunday, October 27th (gsgsoc@usc.edu) for more info
    • Upcoming GSG Happy Hour at Barbara’s - Thursday, November 7, 5 - 6PM       
            Judiciary Committee
                        Topics of Interest:
1.  Will be submitting a  resolution for approval by the USC GSG to support the creation of additional visas (as submitted by both houses of the US Congress) for foreign students who receive a graduate or professional degree in the United States.
2.  Focusing on creating a social media campaign to highlight the issue of graduate and professional student loan debt.
3.  Next meeting 10/29/13 at 7:00 p.m. in TCC 224 on UPC


6) Historian (Leila & Amanda):
Update
  • Follow our new instagram! http://instagram.com/otsctrojans
  • We changed our Facebook group name to be consistent with the Instagram account (even though the address still says USCOTphotos) to OTSC Trojans. Please follow if you haven’t already! https://www.facebook.com/USCOTphotos
  • If you are in another club or know someone who is hosting a USC OT-affiliated event, let us know! We are here to help document this year’s happenings.

7) International Affairs (Clara & Angela):
Update
  • International Forum - Clara shared that a Fulbright Scholar will be the speaker at the event. Clara shared that, according to Dr. Blanche, all MA-I students will prepare presentations about the countries where they practice. Angela has contacted local restaurants about donating food for the event. This event will require an RSVP to plan for food.
    • When should we schedule this? Kim Kelton suggested considering Jan/Feb/March because April is an extremely busy month for both students and faculty.
    • Who will contribute? Students may be invited to speak about their externships. Students who went to Ghana may share about the experience. Talk with the OTD representative about having OTDs contribute.

8) OTAC (Alyssa & Carlos):
Update
  • OTAC Conference is this weekend! Remember to use #OTACconf
  • OTAC Delegates are working to make the OTAC Flash an intercollegiate newsletter

9) OT House (Cindy)
Discussion
  • Cindy will be moving out of the OT House in December 2013.  This position will become available, at that time. Cindy will ask people living in the OT House to take on the responsibility.
Update
  • Engage continues to meet each Tuesday at 5pm
  • Dr. Ann Neville-Jan’s apartment continues with renovations


10) Philanthropy (Jonathan & Megan):
Update
  • Occupational Therapy Global Day of Service is this Sunday, October 27 - We have identified 6 service projects taking place this weekend (4 on SATURDAY, 3 on SUNDAY), in varying neighborhoods of our community!  All of the projects are recurring, thus offering you a chance to stay involved.  Please check out the detailed email from Jonathan and Megan to choose from activities such as knitting for children in need, preserving an urban garden, cooking and distributing food on Skid Row, prepping orphaned doggies for adoption, and MORE!
  • Feedback is an important part of this. Please get in touch with Jonathan and Megan to
  • We chose events that are recurring, so the hope is that people will get involved on a consistent basis.


11) Professional Development (Karen & Stacy):
Update

12) PTE Representative (Jen S):
Update
  • The OT/PT Forum is coming up in November! Keep an eye out for more information from PTE...

13) Secretary (Leah & Laura)
Update
  • Leah shared that events are being added to the OTSC calendar, so if you see an event that does not appear on this calendar feel free to email us so that we can add it. Leah & Laura will email Kim Kelton to be sure OTSC events are added to the main OT Division calendar.

14) Social Chair (Kristin & Clarissa):
Update
  • HSC Interdisciplinary Mixer 11/01
    • Jake’s in Pasadena
  • OT/MPH Mixer 11/08
    • Eat, Drink, Americano

15) Treasurer (Molly & Mazelle):
Update
  • It takes approximately 4-5 weeks to obtain funding for events, so please submit the requests EARLY
  • The Treasurer submits the proper forms to obtain the funding from GSG, other members do NOT do this, so please communicate with the treasurers to get your funding from any source
  • If you need help finding a vendor (restaurant, office supply store, party store, etc.) for the items you need for the event, here is a list of commonly used, approved vendors by USC:
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