OTSC Executive Board 2015-’16
Fall Meeting #3
Fall Meeting #3
7 November 2016 / 12:00 PM / CHP 112
WELCOME
Counterpart Check-In
PICTURE DAY!!! (at the end)
GENERAL UPDATES
Internal Business
- Fall 2015 Meetings - Last meeting of the semester is November 23rd from 12:00-1:00pm in CHP 112
- Meetings for next semester
- Monday, January 23rd at 12:00pm-1:00pm CHP 112
- Monday, February 27th at 12:00pm-1:00pm CHP 109
- Monday, March 20th at 12:00pm-1:00pm CHP 112
- Monday, April 10th at 12:00pm-1:00pm CHP 112
- Upcoming Events:
- Monday, Nov 28th Brown Bag Lunch: Better Know Your Professor @ CHP109
- OT Vegas Trip - 1/20-1/22
- Rose float deadline - Nov 18. Selling Rose Float mugs & pins - contact Sarah Dyer
- Recent Event Debrief:
- Brown Bag lunch w/professor- 11/7
- OT Global Week of Service - 10/24-10/27
- OTAC Conference on 10/28-10/30
- Internal business:
- Phd representative
- Thanksgiving potluck--not enough time
- Holiday ugly sweater day, Potential Date: November 28th
COUNCIL ITEMS BY POSITION
- AOTA ASD Representative (Kelsey & Hong)
UPDATES:
- We’re back in the Gold Circle of AOTA membership!
- AOTA/NBCOT Student Conclave in Dearborn, MI - November 18-19
- Kelsey will be attending and presenting
- Student Centennial Video Challenge
- Winner gets on AOTA’s website!
- OTAC Representative (Erwin & Kaitlyn)
UPDATES:
- OTAC Conference
- Feedback: Need more advertising for activities with the conference. The cost did not equal the value of the conference (especially for student tract). Potentially have OTAC send out feedback form
- Halloween Candy Grams
DISCUSSION:
- Fundraising for OTAC Centennial Vision Float
- Faculty Liaison (Auston & Wesley)
UPDATES:
- Another OTSC Suggestion Box Email will be sent mid November
- Meeting with Dr. McLaughlin Gray at the end of the semester
- Checking Feedback in OTSC Suggestion Box
DISCUSSION:
- Brown Bag Lunch, November 28th Discussion about having the event even though it will conflict with our upcoming OTSC Meeting be held at the same time
- Potentially vote for which event to hold
- GSG Senator (Kaitlin & Katherine)
UPDATES:
- Sandwich making event was a big success! Thanks to all who came!
DISCUSSION:
- We Run the City 5K November 20th...sign up!
- HSC GSG initiative to be more aware of diversity and inclusion issues
- Adding HSC GSG Director of Diversity to board
- Consider adding one to OTSC board?
- HSC Thanksgiving Dinner November 17th
- International Relations (Ken & Phil)
UPDATES:
- World OT Day success at Angel City Brewery! Around 20-25 MA-I and MA-II students showed up throughout the night, including Professor Danny Park!
- Fundraising (Carolin & Eddie)
UPDATES:
- Sweater Design chosen - submission to two places in progress once files are received within next day or two.
- Fundraiser - Souplantation - set for November 19 and 20. Attend at anytime between 11AM and 9PM. Remember to bring flyer for fundraiser!!!
- Anyone can go -- details to be given out through listserv.
- Fundraiser - Factory Tea Bar - Their preferred days are Wednesday or Thursday from 3-7PM. That likely does not work with us. In contact about extension of times and possible changes of days.
- Fundraiser - Cha Cha Chili - not likely to happen - doesn’t seem like they will be able to net us much for a fundraiser and contact response is scarce.
- Venue for talent show - waiting for response from Renee Soto (was away on trip till last Friday)
- Looking into Arresty Auditorium
- Alex and Annie bracelets will be sold next Monday Nov 14th during lunch, PATIO
DISCUSSION:
- Vegas Trip - possible fundraiser through raffle - a possible $5-$10 on top of how much Vegas will cost for raffling of prize
- Possible prizes (ideas are welcomed): Gift cards, Bottles of liquor
- Possibility of consolation prizes?
- Possibility of $1 for +1 raffle tickets?
- If we do a raffle, make it voluntary!
- Philanthropy (Jamie & Henna)
UPDATES:
- Weekly Share a Meal events
- Nov 20th-Helping with break down for We Run the City 5k
DISCUSSION:
- Inviting The Painted Brain to talent show
- Professional Development (Allison & Delaney)
UPDATES:
- Collaborating with Faculty Liaisons to plan Nov 28th Brown bag lunch (discussion regarding date conflicting with OTSC meeting)
- Mental Health guest speaker Nov 21st, email to follow
- May have speaker for Albert Schweitzer scholarship
- Get a thank you card and/or gift
- Social Chair (Benz & Trisha)
UPDATES:
- Booking Hotel rooms at the Flamingo
- Deadline to sign up for rooms Nov 13 and to pay November 28
- $306/room for Fri & Sat nights
- 2 queens per room
- OT/PT Homecoming tailgate was a success!
- E-mails are not allowed for updating events. Updates will be provided via Facebook and through representatives for each cohort.
- Treasurer (Shannon & Lina)
UPDATES:
- Updated budget!
- Finance Orientation:
- 2 ways to access money: pay up front/get reimbursed or purchase order
- Pay Upfront & Get Reimbursed
- Step 1 Get approval from OTSC through vote
- Step 2 Submit the following to Erika Tan (via email or in person)
- Itemized receipt
- With business name, date, item(s) purchased, price of each item, total amount of bill, method of payment
- Non-Travel Expense Report
- Department
- Business Purpose
- # of attendees
- If <10, list everyone’s names
- If >10, just list #
Signature w/ printed name
- Proof of Happening--flyer, email etc.
- Purchase Orders: need to use approved USC vendors otherwise have to go through another process (have send Erika an email for request)
- Step 1: Email Erika to confirm that the vendor is a USC approved vendor
- Step 2: Get quote from the vendor
- Step 3: Get approval from OTSC through a vote
- Step 4: Email quote to Erika prior to order being fulfilled
- Step 5: Email invoice to Erika
- Finance orientation to discuss reimbursement and POs
