Monday, October 30, 2017

OTSC Meeting Agenda and Minutes 10/30/17


OTSC Executive Board 2017-18
Fall Meeting #2
30 October 2017 / 12:00 PM / CHP 112

WELCOME & INTRODUCTION

12:00-12:10 Counterpart Check-In
12:10 Begin official business

GENERAL UPDATES

Internal Business

  1. Fall 2017 Meetings - Mondays from 12:00-12:45pm in CHP 112 (Attendance is mandatory; email Co-Chairs (Sarah and Rachel) if you have to miss. Spring meetings TBD)
    • October 30th - OTSC group photo
    • November 20th
  2. DiversOT Vote
    • Voted YES to have DiversOT liaison on executive board
COUNCIL ITEMS BY POSITION
  1. Faculty Liaison (Wesley & Jesse)
UPDATES:
  • Upcoming Faculty Meeting Nov 17th: Please let us know if there are any announcements or events you would like us to share at this upcoming meeting
  • Suggestion Box Email: Email will be sent out from OTSC account to remind students to access suggestion box  
  • Debrief Faculty Meeting Oct 13th - went well!
  1. Fundraising (Eddie & Melinda)
DISCUSSION:
  • Possible fundraising idea - shot glasses
  • Need to look further into license plate frames
  1. GSG Senator (Katherine & Sarina)
UPDATES:
  • USC has a new app “Mindful USC”: where you can listen to recorded meditations, sign up for classes and take quizzes based on how you’re feeling that day which will then provide you with an applicable mindfulness training.
  • Patrick Prince: He is an advisor to the University who has been hired solely for the purpose of preventing an active shooter incident. He is examining a campus wide policy for potentially postponing exams on the day of even false alarm active shooters.
    • Hired because of the incident that occurred on the UPC campus last fall.
    • Trojans Care for Trojans: mobile app where you can submit the name of a student that you are concerned about or if you feel that they need to be provided with resources.
  • Title IX: federal guidelines changed in 2017- in 2011 universities had 60 days to remediate all Title IX cases. However, with the 2017 new mandate, the guidelines now have no timeline among other more flexible laws for university reportings.
    • GSG voted to approve the Title IX resolution so that USC will still be held accountable to upholding the 2011 guidelines and reporting deadlines, similar to other universities across the nation.
    • USC is one of the universities currently being investigated for not adhering to the precious Title IX investigation period. GSG also hopes the university will accept our motion and provide extended funding, or subsidized cost, for survivors seeking resources.
  • Travel Grant Updates: there is a new application portal for travel grants. There is up to a 50% reimbursement for airfare + lodging + registration, IF we are making a contribution to the conference (presentations, research contributions, etc.).
    • Deadline to apply is up to 14 days before the conference and final expenses must be submitted up to 14 days after the conference.
    • GSG is a secondary funding resource
  • GSG Finance:
    • Nov 5th is the last deadline for events up to February 18th. See their website for more information.
    • Events held between Dec 2nd -13th must come with a memo from the department explaining that the events will not interfere with exams.
  1. Historian (Kiana & Julian)
UPDATES:
- OTSC exec board picture today!!
- Halloween pics
- Continue promoting OT events & cool links
- Will begin to coordinate first year and second year cohort pictures

  1. International Affairs (Phil & Carlos) & MA-I Rep (Josh)
UPDATES: World OT Day success!
  • Next semester will be International Forum - 2nd years that have been on externship internationally will be present for questions


  1. Undergraduate Representatives (Christine & Angela)
DISCUSSION:
  • Facebook page made for undergraduates
    • Will add executive board to page to post information
  • Continue to think of ideas for events that undergrads would/could come to; maybe events at or near UPC
    • One event where they can ask current OT students questions
    • One social event
  • Have undergrads join the Halloween party?
  1. OTAC Representative (Kaitlyn & Evan)
DISCUSSION:
  • OTAC Conference in Sacramento, CA weekend of October 20th
  • May 9th: Sacramento Hill Day that all are welcome to attend
  • Will work on writing letters to legislation next month in order to advocate for our profession
  1. ASD REP (Hong & Brittanie)
UPDATES:
  • AOTA/NBCOT Student Conclave in Birmingham, AL this Friday to Saturday!
  • USC team at Knowledge Bowl NBCOT exam prep. Wish us luck!:)
  • Register for live webinars for AOTA Membership Appreciation Week (https://www.aota.org/Conference-Events/member-appreciation-week.aspx) Nov 6-10
  • Great resource: Otconnections.aota.org > groups > practice areas

  • Congressional Committees Announce Framework for Therapy Cap Repeal

    • AOTA is currently working with Congress to eliminate outpatient OT Cap
  • $598 taken out of funds for 2 AOTA conference registration?
    • Will talk to Dr. Chu and Dr. Rafeedie
    • Vote APPROVED for taking out funds
    • Raffle off tickets - $1/each or have headshots available for $10 + raffle ticket
  • Masters to Doctoral on July 1, 2027
  • Any concerns about anything AOTA-related?
    • AOTA conference is April 20-22nd, 2018
  1. Social Chair (Trisha & Jackson)
DISCUSSION:
  • CBD College mixer 10/28
    • Low turn out for USC students
    • Next time make it mandatory for executive board to be present
  • Halloween Event 10/31
    • 6 judges
    • Vote APPROVED 6 shirts as prizes for costume contest and bake-off
  • OTSC Bonding dinner 11/09
    • Oo-kook in Alhambra at 5:30pm
    • 19 RSVPs, 6 maybes
    • $300 budget for dinner APPROVED
  • Vegas google doc deadline today at 5pm
    • Will book hotel rooms at Flamingo soon (probably in the next 2 weeks)
    • Will contact Vegas promoter for Fri/Sat clubbing
  • OT department tailgate (USC v Arizona) 11/04
    • We won’t be joining PTs for the usual tailgate
    • Contact Danielle Barr at dbarr@usc.edu or (213) 740-0428 if there are any student questions
    • In the works for OT to make presence at USC-UCLA game
  • EOY Party
    • Went to go take a look at two venues
      • Locations: Pasadena & Highland Park
      • Current budget is looking around $14000
    • Contacted two more other venues
    • Planning on booking venue by next month
      • May need to use OTSC money to front deposit
      • Need to ask GSG for $$ 6 weeks in advance (excluding Thanksgiving and Winter Break)
    • Date: May 4th?
      • Will look into the date of the comprehensive exam
      • Comprehensive exam hasn’t been scheduled yet
  1. Philanthropy (Henna & Elissa)
UPDATES:
  • Packing meals with L.A. Kitchen, Nov 9th 4:30-5:30 pm  
    • Lincoln Heights  
  1. Professional Development (Delaney & Catherine)
DISCUSSION:
  • TBD for dates:
    • Bill Wong and advocacy brown bag lunch (November)
    • Alumni discussing how to use power of OT in tragedy (November)
    • Albert Scheweitzer Fellowship brown bag lunch
      • Allie wanted to know about providing lunch for this
    • Kinesio Taping scheduled for sometime next semester
  1. Treasurer (Lina & Nicha)
    • Max budget for next meeting’s lunch $150 (possibly sandwiches?)
    • Finance orientation

Current Budget:~$16,709.37

2016-17 Budget at this time: $6,287.68
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